The technology I use is always in motion, just like the industry itself. My choices are organized in two lists: mature or emerging technologies. Mature Technologies are solutions that have full features and are cross platform for use in work and personal applications. They tend to be well funded and established with premium models in the marketplace. Emerging Tech are solutions I am watching closely to possibly switch to, are new or in development, not full featured or all cross platform. Companies are startups or small and may have free offerings.
Note Taking: Microsoft OneNote
Office Productivity: Microsoft 365
Todo or Project Management:Todoist
Operating Systems: Windows 10, MacOS Mojave
Hardware Companies: Lenovo
Mobile: Apple iPhone 7 Plus
Tablet: Apple iPad
Wearables: FitBit Charge 2
Apps: TextExpander, 1Password,
Cloud Storage: Microsoft OneDrive
Note Taking: Notion, Google Keep
Office Productivity: Notion
Todo or Project Management: Microsoft Todo, Notion, Google Tasks
Operating Systems: Windows 10
Hardware Companies: Samsung
Mobile: Samsung Note 9
Tablet: Apple iPad
Wearables: Xenxo S Ring, Samsung Galaxy Watch
Cloud Storage: Google Drive
What technologies are you using this year and what are you looking to use in the future?
People love to create things but struggle with organizing and putting them away. I am in this camp.
Sunrise and Sunset
There are two important concepts in data management. The first one is the “sunrise” where information is created and becomes of value to people. The second concept is the “sunset” where data is organized and sorted, archived and deleted.
In my journey of converting 5,000 Evernote notes to OneNote, I found that my sunset data was difficult to manage. I have notes in unrelated folders, poorly written titles, poorly written notes, pictures, audio and video in random places. Imagine all those folks who are using paper note solutions and then trying to recall past information without a card catalog system. This is why I am a digital note taker. Cleaning up all of these past notes has become a chore and it’s painful trying to find information.
Having a powerful search engine helps. A tagging system is also helpful but should be added at the time of the note’s creation.
Get Better at Sunsetting
If you want to avoid the pain of finding old information, try to do the following:
- Manually convert notes from one system to the next where you can organize, clarify, archive and delete old data
- Create a descriptive title to the note
- Take the time to craft the note with as much detail as possible for the “future you” who will not have the space/time context to help understanding
- Add tags to aid searching
- Make sure the note has a date/time stamp.
- Sunset the note so that it is either placed in a folder (storage) and archived or deleted. This gets rid of junk information.
- Bonus tip: sync your notes on your phone/PC/Mac and tablet to a cloud solution like Microsoft OneNote.
I love Evernote and have been a paying customer since 2009. I’ve created over five thousand notes since then and have greatly benefited from using the service.
For some time I have been waiting for Evernote to release a native handwriting solution and they just can’t seem to make it a priority. While I know there are ways to do this with third party apps, I’m not interested. I want a single solution. That’s why Microsoft OneNote is my new friend.
Over the next few weeks I will complete the transition away from Evernote to Microsoft OneNote and share my experiences along the way.
Image credit: https://www.freeimages.com/photographer/ticci-32433
Remember them? It seems like forever when I had nothing to do and life was in total control. Then life happens…you graduate, get married and get the big job. Then have 2.3 children and the race for your time, attention and sanity becomes the new normal. How I wish I could time travel back to my youth.
A note has this superpower of time travel. It represents a part of your work, thoughts and the purpose of your life. A journal entry captures time and helps you journey back when you want to. It creates history and context for the time you lived.
I started my note taking journal in my forties and wish I had the discipline and foresight to have started earlier. With only my memories and captured pictures, they are an incomplete story. Start today with your commitment to journal and write notes so that you have a full account of all of your days. When you have the time you can open your notes, travel back in time and relive the moments.
Photo by Recal Media from Pexels https://www.pexels.com/photo/architecture-big-ben-blur-building-372038/
The brain’s abilities to reason, comprehend and remember may start to worsen as early as age 45, a new study from England suggests.
“Psychologists researching the normal changes of aging have found that although some aspects of memory and processing change as people get older, simple behavior changes can help people stay sharp for as long as possible.” http://www.apa.org/research/action/memory-changes.aspx
If the research is accurate, we need tools to help ourselves age without the terrible loss of memory. Using Microsoft OneNote can act as a supplement and “external brain” to help you remember important information exactly when and where you need it.
Each person has something unique to offer this world only they can give. Few people really believe this or will even try to share their unique gifts and talents. How sad!
The best money spent is the money spent to cultivate the genius of your own mind and spirit. – Jim Rohn
Taking notes, reviewing your ideas and thoughts are ways you can cultivate your genius. By investing in a good notebook and pen or Microsoft OneNote, you can start adding value to yourself and others simply by recording your thoughts, ideas and challenges.
- Notes provide you with an external feedback loop – in essence, a help to your brain.
- Notes can help you solve your own problems and challenges.
- Notes can make you smart and wise.
- Notes are always an investment into your future.
Why not invest right now?
Write yourself a note and you have it for the future. Write a smarter note and you will give your “future” self an advantage, saving time and reducing frustration.
What are the elements of a smart note?
- It needs specificity – action words and enough details that your future brain will understand what you were thinking. Dumb notes are written quickly and lack definition, making them useless.
- It needs an index to allow you to find information quickly and efficiently. The Bullet Journal system is an excellent way to index written notes. Evernote has built in search to find information quickly.
- It needs to be processed. Follow the 4D Rule: Do it now (if it can be done quickly), Decide when (put it on your to-do list for some future date), Delegate it (send to someone else to deal with), or Delete it.
- It needs to be reviewed. The meaning of review is to “see again” and solves a problem for the human brain. Your brain is not good at retaining large amounts of information. A review helps you see again what is important in your life and work.